Our packages

SMALL € 9.500 + VAT

Analysis of previous agency relationships
Customer’s sparring partner for longlist/shortlist/agency selection for pitch
Detailed review, including content and legal feedback/recommendations on RFP/tender documents
Content and legal feedback/recommendations on briefing/assignment
Preparation of a content and legal catalog of admissible award criteria
Development of a decision matrix including mode of calculation for the evaluation of commercial offers and creative presentations
Internal coordination by PITCH PROS

MEDIUM € 21.500 + VAT

Comprehensive analysis of previous agency relationships
Customer’s sparring partner for longlist/shortlist/agency selection for pitch
Initial contact/organization of chemistry meetings based on customer selection (max. 8 appointments)
Active support in preparation of the RFP/tender documents including content and legal recommendations
Active support in briefing/assignment including content and legal recommendations
Answering bidder inquiries
Preparation of content and legal catalog of admissible award criteria
Development of a decision matrix including mode of calculation for the objective evaluation of commercial offers and creative presentations
Legal and consulting support in preparation for presentations/negotiations
Participation in the agency presentation with up to 4 bidders (1 lawyer and 1 consultant, if requested as jury members)
Follow-up of presentations/negotiations
Coordination, including internal voting and telephone legal advice

LARGE € 31.500 + VAT

Kick-off meeting for agency selection process (1 lawyer, 2 consultants)
Comprehensive analysis of previous agency relationships
Screening of Austrian agency market including longlist
Accompanying the decision for shortlist selection
Initial contact/organization of chemistry meetings based on customer selection (max. 10 appointments)
Review of shortlist and selection of final agencies
Creation of the RFP/tender documents including personal votes in terms of content and legal requirements with the customer's project team
Creation of briefing/task including personal coordination in terms of content and legal requirements with the customer's project team
Rebriefing meeting and answering inquiries from the bidders
Preparation of a content and legal catalog of admissible award criteria
Development of a decision matrix including mode of calculation for the objective evaluation of commercial offers and creative presentations
Content, commercial, formal and legal bid verification
Organization of the pitchpitvh including correspondence
Participation in the agency presentation with up to 5 bidders (1 lawyer and 1 consultant, if requested as jury members) including documentation
Evaluation of the decision matrix
Follow-up of presentations/negotiations
Content and legal check of draft contracts
Comprehensive project management, including voting meetings, PLAs, management presentations, timing
Coordination, including internal voting and telephone legal advice

X LARGE € 49.500 + VAT

Kick-off meeting for agency selection process (1 lawyer, 2 consultants)
Comprehensive analysis of previous agency relationships
Comprehensive screening of the European agency market including longlist
Accompanying the decision for shortlist selection
Initial contact/organization of chemistry meetings based on customer selection (up to a maximum of 12 appointments)
Participation in chemistry meetings by consultants (max. 12 agency visits, excluding travel expenses abroad)
Review of shortlist and selection of final agencies
Comprehensive secondary analysis of market research data/up to 10 expert interviews with key stakeholders through consultants
Creation of the RFP/tender documents including personal votes in terms of content and legal requirements with the customer's project team
Announcement of the call for tenders in accordance with the procedure of BVG 2018
Creation of briefing/task including personal coordination in terms of content and legal requirements with the customer's project team
Rebriefing meeting and answering bidder inquiries
Preparation of a content and legal catalog of admissible award criteria
Development of a decision matrix including mode of calculation for the objective evaluation of commercial offers and creative presentations
Content, commercial, formal and legal bid verification
Organization of the pitch including correspondence with up to two levels (strategy/creation + 2nd round)
Participation in the agency presentation with up to 6 bidders (1 lawyer and 2 consultants, if requested as jury members) including documentation
Evaluation of the decision matrix in accordance with the four-eyes principle
Content and legal follow-up of the presentations
Preparation, announcement and execution of the award of contract on behalf of the customer to the successful tenderer/announcement of the admission for a 2nd stage and announcement of rejections
Creation of tender documents for the 2nd stage including the necessary discussions with the project team
Content and legal support for contract negotiations
Creation of agency contracts
Comprehensive project management including voting meetings, PLAs, management presentations, timing
Included for public clients
- Announcement of the call for tenders in accordance with BVG 2018
- Carrying out the non-public opening of tenders and requests to participate, including all necessary documentation steps
- Examination of the suitability of the requests to participate, including documentation, preliminary examination of the selection procedure
- If necessary, letter of amendment (for up to 7 requests to participate)
- Implementation of the non-public opening of the respective (indicative) bid steps, including documentation
- Examination of the best and final offer (BAFO) including best bidder determination with the participation of the project team and consultants/announcement of the substantiated award decision including publication
Coordination, including internal coordination and complete personal support of the award process by lawyer and consultant

Customized

On request, PITCH PROS also develop tailor-made packages for special customer requirements.